Introduction

The California Recorder’s Association has created rec_net as a business tool for the use of Recorder’s Offices throughout the state. By using this tool to facilitate communication, the CRA strives to enhance the operations of member offices, share information on business practices, and exchange views on issues of importance to Recorders.

• As a business tool, and one that is subject to open government laws, members should follow these protocols when using rec_net:
• Use rec_net to present “business” issues only. Personal greetings and personal correspondence should be sent directly to specific individuals, not through rec_net.
• Use the subject line to indicate what the message is about. When you pick up a new thread, initiate a new subject heading.
• Do not send e-mail as an agent for another without disclosing that you are acting on their behalf.
• All mail sent on rec_net should close with a standardized signature that contains the following information:
  • Members name (e.g. Dero Forslund)
  • Members title and County (e.g. Trinity County Recorder)
  • Phone number (e.g. (530-623-1222)
  • Fax number (e.g. (530-623-8398)
  • E-mail address (e.g. clerkrecorder@trinitycounty.org)
    
• Remember that e-mail sent on rec_net is subject to the Public Records Act and can be obtained and read by members of the public.
• As an open forum, do not send confidential information over the rec_net.
• Do not use the rec_net for arranging social engagements.
• The rec_net can be used to announce important personnel changes within member offices.
• Do not quote an email message that you received privately or from another list without first obtaining permission from the author.
• Do not send offensive material. Offensive material includes but is not limited to the following:
• Sexual comments, jokes or images
• Racial slurs
• Comments, jokes or images that would offend someone on the basis of his/her race, color, creed, sex, age, national origin or ancestry, religion, physical or mental disability, veterans status, parentage, marital status, medical conditions, sexual orientation as well as any other category protected by Federal, State and local laws.
• Illegal activities, including gambling.
• Threats
• Slander
• Defamation
• Political endorsements, opinions or propaganda.
• Transmitting any materials in violation of any Federal, State or local law or ordinance.